Choosing a work laptop today can be daunting, encompassing dozens of models and countless specs from different brands. With the right decision, you’ll set yourself and your team up with a strong foundation to get work done. This guide will help you make sense of notebook PC specs, how they relate to specific use cases and, ultimately, which notebook PC is the best fit for your business.

These are the 12 key specs to evaluate:

  1. Processor
  2. Microsoft Windows version
  3. Screen size
  4. Weight and thickness
  5. Battery life
  6. RAM
  7. Storage
  8. Keyboard and touchpad
  9. Camera and microphone
  10. Touchscreen
  11. Ports
  12. Price point

Samsung Galaxy Book showcasing Intel Core processor with image editing software onscreen

1. Processor

The central processing unit (CPU), or simply the processor, is both the brain and brawn behind a PC’s overall performance. As its name suggests, it processes commands into actions and information. There are many technical specs associated with processors, but the distinction between Intel i3, i5 and i7 processors can be a great place to start. General business users can work with an i5 processor, while heavy multitaskers or users of performance intensive programs will likely need an i7.

When it comes to a processor’s clock speed, keep in mind that the higher the GHz, the faster the clock speed and the smoother the user experience will be. It’s also helpful to recognize how many cores the processor has, ranging from two (dual-core) up to eight (octa-core). These multiple cores enable more powerful multitasking: the more, the mightier. The Intel Evo certification is a mark of a quality processor that starts, runs and charges quickly while remaining lightweight.

2. Microsoft Windows version

Laptops running Microsoft Windows are available in Home and Pro versions. If you’re looking to provide notebook PCs to a team of employees, Windows Pro unlocks remote desktop (which allows an IT professional to remotely access a computer for troubleshooting), group policy (managing settings for multiple users) and other administrative tools and enhanced cybersecurity features. If you’re a solo entrepreneur working from home, Windows Home could suffice for your needs, though Pro remains the better pick for extra security and scalability as you grow your business. Microsoft just released Windows 11; if you’re shopping for a notebook PC now, you’ll want one that’s Windows 11-ready.

3. Screen size

Traditional desktop monitors start at roughly 24 inches diagonal, and can run as big as 49 inches for users who need a larger screen to do intricate visual work. But among notebook PCs, the sweet spot for screen size is 13 to 16 inches diagonal. If you go much smaller, you’re entering tablet territory. Larger, and you’re probably looking at more of a laptop than a true notebook.

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As you compare screen sizes, you’ll also want to check resolution and brightness. With 1080p Full HD (FHD) resolution, a step up from standard HD, even a smaller screen is still easy on the eyes. There are some high-end laptops with 4K displays available, but most business users will find FHD sharp enough for their daily work.

4. Weight and thickness

In notebook PC design, the name of the game is portability. Notebook PCs are lighter than laptops, with the sleekest models like Samsung’s Galaxy Book Pro weighing roughly 3 pounds or less.

  • 15.6-inch Galaxy Book Pro: 2.31 pounds, 0.46 inch thick
  • 13.3-inch Galaxy Book Pro: 1.92 pounds, 0.44-inch thick

For business users who travel frequently, every ounce is noticeable, and a lighter device is worth the extra cost. Just be sure you’re getting the right combination of portability (weight) and performance. For users who work mostly in one location, a more robust laptop could come into play as a desirable and durable option, particularly if it has more ports.

5. Battery life

Low battery is always inconvenient, but it’s even worse when it happens to your computer in the middle of work. Laptop and notebook battery specs are often rated in hours, based on average usage. But battery life is a moving target, and it shifts depending on where you’re working, how you’re working and how much power you’re using.

If you’re always on the go or running many programs simultaneously, your ideal notebook PC should have all-day battery or better. If you’re primarily at a workstation — with easy access to an outlet — battery life may not be as important. Other common battery ratings include watt hours (WHr) and milliamp hours (mAh), which are a little more complex to contextualize and not usually necessary to calculate. In general, look for a laptop rated for at least 10 hours of battery power with reputable reviews reporting on standard battery life tests.

6. RAM

Random-access memory, or RAM, represents the amount of data that a computer can store (short-term) for the processor to instantly access. You might see budget laptops offering 4GB, but 6GB is really the baseline on a notebook PC for business. If you’re running high-powered apps, you’ll need at least 8GB, and the same applies if you constantly have multiple apps running in the background. If you spend most of your day juggling your email app, a web browser, Microsoft Office and a chat app — while jumping in and out of videoconferences — you’ll want to be equipped with 8GB to 16GB RAM. Graphic designers and programmers in particular will thank you for more RAM in their notebooks.

7. Storage

Memory (RAM) and storage are notably different. While RAM allows you to quickly complete functions like opening an app or webpage, storage enables your processor to access permanent files from the hard drive. Notebook PCs have much more storage than RAM, both quantified in gigabytes (GB), or with storage reaching terabytes (TB). One TB equals 1,000 GB.

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Some laptops offer 128GB, but that space may run out for users who work with large files, especially video or high-resolution photos. 256GB is a safer option, unless your workforce manages everything in the cloud, in which case more storage isn’t a sticking point.

Think of RAM as performance, and storage as space. You’ll want to find a balance between the two, tipping the scale slightly in either direction based on the way you work. Need your notebook to be extra fast so you can blaze through tasks? Prioritize RAM. Have lots of files to store on your notebook for easy access? Storage may be more important to you. Keep in mind, you’ll need less storage if you store files in the cloud, making it easier to meet your need for speed. A solid-state drive (SSD) is a must for storage these days, compared to older hard disk drives (HDDs) that make laptops heavier and slower. An SSD using the NVMe (Non-Volatile Memory Express) interface provides the most optimal performance.

Samsung Galaxy Book open with view of keyboard and touchpad

8. Keyboard and touchpad

Technical components like RAM represent an important part of this equation — but so do the physical components of your notebook. You want both the keyboard and trackpad to function effortlessly and comfortably. Mid-range and higher-end notebooks tend to focus more on these details than budget notebooks, which can feel clunkier. It’s primarily a matter of how important the ergonomics are to you, from the quietness of the keys to the smoothness of the trackpad. If you frequently use computer shortcuts, for instance, an advanced trackpad can allow multiple customizable swipe functions, beyond the basics of tapping and navigating. Higher-end notebook PCs also offer advantages like backlit keyboards that can come in handy when working in a darkened airplane cabin.

9. Camera and microphone

In today’s videoconferencing world, computer cameras and microphones have gone from afterthoughts to essentials. Galaxy Book and Galaxy Book Pro make it easy to turn your camera on and off in an instant — and catch every detail of your call with screen recording. These notebooks also have high-definition audio with background noise removal, so you can be an active participant even from a busy home office or cafe.

It’s hard to top a modern smartphone for videoconferencing quality, but with the right tools you can come close. Make sure the notebook you choose has at least a 720P internal camera and dual array mic so you look and sound professional. Unless you’re running a podcast or webinar series, external webcams and mics add unnecessary clutter that undoes the convenience of a notebook PC. A pair of quality earbuds, however, could certainly be considered essential in their own right.

10. Touchscreen

A touchscreen is nice to have, but will you really use it in your everyday work? Touchscreen notebooks almost automatically move you into the mid-range budget or higher — with the exception of a few budget touchscreen notebooks that sacrifice other key specs. If you’re looking for a touchscreen experience, a high-end tablet like Galaxy Tab S7 or the 3-in-1 Galaxy Z Fold3 may be more in tune with your work style and can consolidate your business tasks into the most compact device possible. Tablets can also serve as a second screen for when you’re on the go, or if you don’t have a seperate monitor in your home office setup.

Side views of Samsung Galaxy Book indicating all USB, USB-C, HDMI and other ports

11. Ports

Do your other devices connect to USB, Thunderbolt or a combination of ports for different devices? What type of USB port do you need? How about Ethernet, HDMI or microSD? Not only do you need your notebook to have the right types of ports, you may want several ports of the same kind. More ports mean fewer dongles and easier connectivity. To make your work life easier, aim for at least a Thunderbolt, USB-C, USB 3.2 and HDMI port. Thunderbolt is especially fast and versatile for business users. Some notebooks may sacrifice ports for the sake of ultra-slim design, but that’s not always necessary anymore, as notebooks continue to become lighter, more compact and powerful without sacrificing ports.

12. Price point

Laptops and notebooks can be under $500 or over $5,000. Few business users can get by on the low end, and few require the high end. The mid-range market is where value really opens up. You can get everything you need in a sleek, stylish notebook PC — and get the same notebook or similar for your team so everyone can work flexibly. If you like a specific model that’s a little out of your price range, your best bet to find something in your budget is to look for lower RAM, smaller screen size and less storage. But when you’re buying a work computer that you’ll use every day for years, a slightly higher cost may be justified to get your ideal specs and improve productivity.

Putting it all together

A bit of research goes a long way, especially when it comes to technical specifications. Now you can compare any and every notebook PC with confidence, and quickly decode its key features like a pro.

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Daniel Gordon

Daniel Gordon became a full-time freelancer in 2015 after spending several years as an in-house and agency copywriter. His marketing experience spans from Fortune 500 companies and Forbes World's Most Valuable Brands to small businesses, startups and marketing agencies. Before he entered the marketing world, Daniel worked in the music business as a manager to producers and songwriters, and as an A&R/talent scout.

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