Boardroom projectors were once ubiquitous, but their future may be dim. Bigger, brighter technologies like direct view LED and interactive whiteboards are taking their place in federal office spaces.

Projectors have familiar downsides, such as their noisy fans or the challenge of leveling them. But their biggest weakness is low light output. Unless your organization invests in expensive, high-powered projectors, viewing an on-screen presentation in a large meeting space means dimming the room lights and blocking any windows. Even then, the crisp visuals on the presenter’s laptop end up looking dull and washed out on the big screen.

When important information needs to be shared clearly and concisely with many people at once, meeting room projectors often come up short. Direct view LED and interactive whiteboards offer a more effective solution.

Experience unmatched visuals with LED

Inspired by the LEDs in stadiums and digital billboards, direct view LED evolved from this technology and miniaturized it. Now manufacturers like Samsung use smaller LEDs, even microLEDs, to make a stronger impression with indoor and outdoor displays.

Due to the modular, building-block nature of LED, architects and audio-visual professionals can design meeting room spaces that address all the display needs of a government organization. LED displays can be extra-wide like a movie theater screen, and without the typical seams of LCD video wall tiles. This makes LED displays ideal for larger meeting spaces where dozens of participants need to see the whole screen at the same time.

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LED comes with no compromise on visual quality. In fact, it delivers brilliant image quality, with a deep contrast ratio, captivating brightness and true-to-life color. The technology is starkly different from traditional lamp-based projection systems. The washed-out images of large conference room projectors are replaced by deep, vivid images that show the nuances in every shade. The Wall for Business and The Wall: All-in-One, Samsung’s premier LED displays, deliver immersive, nearly 3D images through microLEDs and ultra-low-reflection Black Seal technology.

This picture quality — on The Wall and other LED displays — is in part due to high-dynamic range (HDR) technology, which amplifies visuals and eliminates the muddiness that often appears in scenes that mix dark and light. HDR generates a wide range of contrast and handles the low-tone grayscale settings such that viewers see the brightest colors, the deepest shadows and pristine highlights.

Vivid, accurate color and ultra-high resolution is more than just aesthetically pleasing. In government conference rooms, presenters can feel confident that the content they’re sharing will be visually clear and accurate, so they can focus on what they have to say. LED displays are also ideal for videoconferencing; virtual presenters appear on screen in high quality that helps everyone focus on the meeting at hand. And with The Wall: All-in-One’s streamlined installation process, organizations can have a meeting room LED display up and running faster than ever.

Collaborate securely with interactive displays

Conference room screens don’t have to be just for viewing. Meetings are often about collaboration, which is where interactive displays shine.

Projectors, paper flipcharts and dry-erase boards offer limited collaboration capabilities for a large group of people. Interactive whiteboards, like Samsung’s Interactive Pro, unlock greater opportunity for group participation and engaging discussions. By combining the ease and functionality of a touchscreen with stunning 4K UHD resolution, government offices can run more productive meetings and proactively address next steps. Any annotations on the board can be saved, then downloaded or emailed to meeting participants, eliminating the need to take smartphone photos of whiteboard notes.

Samsung’s portable interactive whiteboard is another technology that enhances fast-paced and digital-centric workflows. At meetings, everyone can use the display to quickly recap the previous session, or use the touch-out functionality to sync their personal devices with the screen for real-time content sharing. The AirPlay feature on the interactive display allows content to be shared to the screen without any wires or setup. Meetings are more effective, as everyone can contribute their thoughts live and store their notes securely.

Interactive whiteboards also make it easier for government organizations to meet with a hybrid or remote workforce, or collaborate with external agencies. Remote and in-person participants can all access the same collaboration tools and be fully included in the discussion.

Secure and manage content with a CMS

By leveraging Samsung’s MagicINFO content and device management system (CMS), any organization can remotely manage their on-screen content and ensure data security and privacy on select Samsung displays.

MagicINFO passed a strict screening process to receive ISO 27701 certification, the international standard for information protection — and a necessity for government organizations working with confidential information. The end-to-end software solution makes it easy for IT managers to monitor device health across the entire fleet.

Practical considerations

In larger settings, a projector needs to beam visuals all the way from the back of the room to fill the canvas. Presenting from the front of the room means the speaker is casting a shadow on the screen and staring into a bright light. And the projector setup takes up precious real estate, at a minimum of $60 per square foot in average lease costs.

An LED screen can be as large as necessary and still sit flush against a wall — or freestanding — for minimal impact on the room’s limited space. And LED doesn’t usually require a fan, so it’s also quiet.

As high-resolution indoor displays have grown more popular, manufacturing costs have dropped. LED still remains premium technology, but the cost gap is closing. With the extended lifespan of LEDs and the integration of additional features, such as MagicINFO and built-in videoconferencing solutions, organizations may actually save money in the long run from investing in top-of-the-line tech.

IT managers and employees no longer have to worry about noisy fans, burnt-out bulbs or faded presentation screens on their boardroom projectors. By simply turning on an LED display or interactive whiteboard, everyone can present in vibrant color.

In your search for a new conference room monitor, Samsung’s direct view LED displays offer an eye-catching option for large-scale screens that will captivate your audience. And see how government agencies can leverage digital signage to communicate more effectively with the general public.

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Dave Haynes

Dave Haynes is a well-known veteran in the digital signage industry. He consults to some of the world’s largest brands on their digital signage strategy and technical needs, but also spends time mentoring start-ups. A former daily newspaper journalist, Haynes has for the past decade written a highly-respected blog about digital signage, Sixteen:Nine. Follow Dave on twitter @sixteennine

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