Why government meeting rooms need bright, vivid displays

Boardroom projectors were once ubiquitous, but their future is dimming. Bigger, brighter technologies like direct view LED displays and interactive whiteboards are taking prominence in today’s government meeting rooms.

That’s because traditional projectors pose familiar frustrations. Fan noise is distracting, and leveling is complicated. Worst of all, they don’t project enough light. Unless your agency invests in expensive, high-powered projectors, viewing an on-screen presentation in a large government meeting room means dimming lights and blocking windows. Even then, the crisp visuals on the presenter’s laptop can look dull and washed out on a big screen.

Direct-view LED and interactive whiteboards offer a more effective solution for the modern conference room in governmental bodies. Here’s why.

Meeting room images come to life with LED

Inspired by the LEDs in stadiums and digital billboards, direct view LED evolved from this technology and miniaturized it. Now, manufacturers, such as Samsung, use microLEDs to make a stronger impression with indoor and outdoor displays.

LED delivers brilliant image quality, with a deep contrast ratio, captivating brightness and true-to-life color. The technology is starkly different from traditional lamp-based projection systems. The washed-out images of large conference room projectors are replaced by deep, vivid images that show the nuances in every shade

This picture quality — on Samsung All-in-One IAC and other LED displays — is in part due to high-dynamic range (HDR) technology, which amplifies visuals and eliminates the muddiness that often appears in scenes that mix dark and light. HDR generates a wide range of contrast and handles the low-tone grayscale settings, so viewers see the brightest colors, the deepest shadows and pristine highlights.

Vivid, accurate color and ultra-high resolution are more than just aesthetically pleasing. In government conference rooms, presenters can feel confident that the content they’re sharing is visually clear and accurate, so they can focus on what they have to say. LED displays are also ideal for videoconferencing; virtual presenters appear on screen in high quality helping everyone focus on the meeting at hand.

Versatile interactive displays improve collaboration

Modern conference room screens don’t have to be just for viewing. Meetings are often about collaboration, another area where interactive displays shine.

Projectors, paper flipcharts and dry-erase boards offer limited collaboration capabilities for a large group of people. Thanks to the versatility of interactive whiteboards, like Samsung Interactive Pro, greater opportunities for group participation and engaging discussions are unlocked. For example, up to 20 people can use the Interactive Pro at the same time, allowing for better brainstorming. Annotations on the board can be saved and downloaded or emailed to meeting participants, eliminating the need to take smartphone photos of whiteboard notes.

The Interactive Pro also provides a flexible setup, offering multiple connectivity options including USB-C, USB, HDMI, DP and OPS slot. Employees can easily connect any device to access content and display information on a larger screen, such as in a large boardroom. They can also connect to any network and mirror other devices.

At meetings, everyone can use the display to quickly recap the previous session or use the touch-out functionality to sync their personal devices with the screen for real-time content sharing. The AirPlay 2 feature allows content to be shared to the screen without wires or setup. That makes meetings more effective, as everyone can contribute their thoughts live and store their notes securely.

Interactive whiteboards also make it easier for government organizations to meet with a hybrid or remote workforce, or to collaborate with external agencies. Remote and in-person participants can all access the same collaboration tools and be fully included in the discussion.

Easily manage content from anywhere

The Samsung MagicINFO content management system (CMS) lets any organization remotely manage their on-screen content and ensure data security and privacy on select Samsung displays. The end-to-end software solution makes it easy for IT managers to monitor device health across the entire fleet.

MagicINFO passed a strict screening process to receive ISO 27701 certification, the international standard for information protection — and a necessity for government organizations working with confidential information.

A worthy investment in the modern conference room

In larger settings, a projector must beam visuals from the back of the room to fill the canvas. Presenting from the front of the room means the speaker is casting a shadow on the screen and staring into a bright light. It may also mean overcoming the whir of a fan in the projector, too.

And the projector setup takes up precious real estate. An LED screen, on the other hand, can be as large as necessary and still sit flush against a wall — or freestanding — for minimal impact on the room’s limited floor space. LED video wall setups for conference rooms and boardrooms are also significantly easier than installing fixed projectors.

LED screens are also closing the cost gap with traditional projectors as the technology improves and proliferates. With the extended lifespan of LEDs and the integration of additional features, such as MagicINFO and built-in videoconferencing solutions, organizations may save money in the long run from investing in top-of-the-line tech.

In an ever more challenging and complex world, a clear vision matters, especially in government. This is where Samsung displays can play a critical role in several ways, from its ability to present clear and colorful displays to incorporating data and outside input to remote control of devices. Indeed, without one, it may be hard to call a government conference room modern.

Explore Samsung’s direct view LED displays to enhance your modern conference room, as well as how they support the hybrid work environment in government bodies today.