How to take advantage of Microsoft Excel on your Galaxy smartphone

This is one of a trio of user guides for getting the most out of Microsoft Office apps on your Samsung Galaxy S20 or Note10 device. Be sure to explore our tips for Word and PowerPoint to maximize your mobile productivity.

If you’ve ever wished you could use your Microsoft Office apps as easily on your mobile device as you do on your laptop or desktop computer, you’re in luck. With the new integrated Office Mobile app, Samsung and Microsoft have brought Office productivity to the Samsung Galaxy.

Office Mobile comes natively integrated on the latest flagship smartphones from Samsung, including the Note 20 and Note20 Ultra 5G and new S21, S21+ and S21 Ultra 5G. Microsoft Word, Microsoft PowerPoint and Microsoft Excel documents can all be created and edited in one powerful and intuitive application. The integrated approach means you get a single view of all recent documents you’ve opened, regardless of file type, making it easier to locate exactly the document you want on the spot. Meanwhile, OneDrive integration gives you secure and instant access to all of your important files in the cloud. Smart assistants also offer suggestions to help you stay organized, streamlining your workflow as you go.

Need to track changes or add comments to a document you’re editing while en route to that next meeting? Easy. Want to make some quick annotations to a PowerPoint while you’re waiting for your flight or even live during a client presentation? You can do it in a snap with your S Pen. You can keep working when you’re away from a computer, efficiently wrapping up your tasks even as you’re on your way to your next appointment.

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With these tips and tricks for Microsoft Word, PowerPoint and Excel, you can start getting the most out of Microsoft Office on your Galaxy smartphone right away. And they become even more powerful when combined with Samsung DeX, which lets you power a full desktop experience from your phone.

Microsoft Excel tips and tricks

Got a time-sensitive budget proposal to review before you head into your next meeting? You can quickly access it and zoom in on any important detail right on your Galaxy device. Here are just a few ways you can make the most of Excel while you’re on the move.

As with Microsoft Word, most of the features you would find in Excel on your PC can be quickly accessed by tapping on the A icon with the pencil in your top toolbar.

Excel home screen on Note10

From there, you will have a view of the Home menu.

Home menu in Excel on Note10

From the Home menu, you can fill in cells with specific colors, add borders to cells, merge, format and insert additional cells as you wish.

Insert tables, pictures, charts and more

The Insert menu, which you can access by tapping on Home, gives you a fuller range of options including inserting tables, pictures, charts, links and comments.

Insert menu in Excel on Note10

Access formulas

Need to do some automated calculations? The Formulas menu is where you can set up complex equations and calculations.

Formula menu in Excel on Note10

Review and add comments

Use the Review menu to view comments made to a spreadsheet or add your own.

Review menu in Excel on Note10

If you want to handwrite a comment and have it converted into text in Excel just like in Word, tap on Add Comment, then tap on the three dots at the right-hand corner of the gray toolbar and choose Handwriting. From there, you can begin jotting down your thoughts directly into Excel using the S Pen.

Handwritten comment in Excel on the Note10

Freeze panes

Sometimes, particularly when you’re working with a large spreadsheet, the ability to freeze panes can come in very handy. You can find that feature tucked away at the bottom of the View menu.

View menu in Excel on Note10

Draw directly on an Excel document using the S Pen

You can also draw on a spreadsheet using your S Pen when using a Note20 device. Open the Draw menu, select your drawing tools and begin illustrating. In the screenshot below, we’ve used a red pen to draw attention to regional sales.

Drawing in Excel on Note10

View an Excel spreadsheet in landscape mode

Although there is no Mobile View option in Excel like there is in Word, you can get a more expansive view of a spreadsheet in Excel simply by rotating your phone lengthwise. Here’s an example of our sales spreadsheet as seen in landscape mode, with columns C through F now visible on the screen.

Excel in landscape mode on Note10

Get Microsoft Office help from Cortana

If you need help figuring out how to do something specific in Microsoft Office on your Galaxy smartphone, Microsoft’s Cortana voice assistant can guide you directly to the setting you need.

As seen in the screenshot below, you can find Cortana’s lightbulb icon on the main menu where you access most features in Microsoft Word, Microsoft Excel and Microsoft PowerPoint.

Cortana button in Word on Note10

To use Cortana, tap on the lightbulb icon and then hit Tap to Talk in the window that appears below.

Cortana in Word on Note10

As you speak, Cortana will display the words you’re saying. In the example here, Cortana is being asked to locate the command for creating a footnote in Microsoft Word.

Cortana in Word on the Note10

When you’re done asking Cortana for help finding a command in a Microsoft Office app, hit Tap to Pause. From there, you can tap on the option that best matches what you’re looking for and get the information you seek.

Get more done with Microsoft Office on your Galaxy smartphone

When you’re racing from one appointment to the next, time is of the essence. You need to be able to work quickly without hunting for the feature you need. The new Office Mobile suite on your Samsung Galaxy smartphone puts that power at your fingertips, giving you the full range of Word, PowerPoint and Excel capabilities you enjoy on your PC. This way, you can get the most out of your phone and experience peak productivity wherever the day takes you. With your Samsung Galaxy device and Microsoft Office, there’s no limit to what you can accomplish.

Discover more ways to enhance your mobile productivity with the Galaxy S21 5G series. Then find out how to leverage your mobile ecosystem in a PC-like experience with Samsung DeX in this free guide.

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Rose de Fremery

Rose de Fremery is a New York-based B2B technology content marketing writer specializing in cybersecurity, AI, IoT, digital transformation, enterprise communications and mobility. In addition to contributing to Samsung Business Insights, Rose has also worked with brands such as Vonage, HP, IBM, Intel, WordPress, Sage and Rapid7.

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